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Change in Community Banking

Small community banking organisations are starting to think about how they can set themselves apart from the corporate giants and place themselves at the heart of the communities they support. Banking organisations in general face huge public scrutiny and must it would seem do more to satisfy the criticisms they have rightly faced over recent years following the banking crisis.

Any considerations to change have to be coupled with tight controls over budgets and continue to deliver high levels of service and value for money to the customers they serve. A small community bank in the US thinks it has found some of the answers and has started to develop some very radical thinking about delivering great banking services right in the heart of the community in which they operate. (Umpqua Bank)

At the core of their thinking is to up-skill all branch staff to deliver all of the services they provide. So gone are the days of specialist advisor roles and staff whose only role is to process transactions. Their staff could on the one hand deposit a cheque for you and then work to open an account or indeed discuss a lending proposal.

How can a community bank then make this decision and be sure that by investing in this strategy it will bring genuine benefits both to the customer and the bank. Bottom line, if this costs more money will it be sustainable and how would a bank make that choice. Verint Retail Financial Services Strategic Planner can build a ‘what if’ scenario which can look at the effect this kind of change will cost or save a business. It can calculate baseline staffing requirements across all branches and compare this against current benchmarks. Also determine the effect of such changes on the delivery of service standards. Most importantly it becomes a fact based decision, rather than a leap of faith.

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Connecting the customer loyalty dots – from feedback to training

The Telegraph reported this week that research by Weight Watchers revealed that a third of female shoppers have been insulted by shop assistants who were pushy, unhelpful or made unflattering comments about their size. The research also found that four out of ten consumers were treated rudely and unhelpfully by staff. The survey has encouraged Weight Watchers to form a partnership with high street department store, Debenhams, to train sales associates to give their customers positive and constructive feedback. The training scheme will work with the womenswear department staff to ensure that they are more sensitive to their customers, and treat each of their individual requirements with care and attention.

This shift in approach to training demonstrates the importance of listening to the true voice of your customer to identify those customer sentiments, which often go unheard. It is essential that others learn from this example on the high street to actively source feedback and listen closely to it as it is this feedback that can be collated and translated into actionable intelligence, just as Weight Watchers and Debenhams have demonstrated. This data allows customer service executives on the shop floor, call centre managers and even those at board level to see how their customer offering can develop and progress with the right insight and required training and support for staff.  In many cases, training staff and ensuring they are working at an optimal level can improve a customer service offering dramatically, in turn generating customer loyalty. 

Organisations need to lead by example and clearly demonstrate that feedback from all sources is reviewed and if appropriate, clear action is taken. Connecting the dots to drive customer loyalty doesn’t need to be a complicated journey, it is a question of listening, taking action and communicating change.

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The Voice of the Customer – most companies listen, how they do so varies.

With organisations continuing to face a tough economy and mounting competition, an increasing number of companies are taking action by fostering customer-centric cultures. The focus is on gathering, analysing and acting on the voice of the customer (VoC), to enhance customer satisfaction and bottom-line profitability. Research from Verint-Vovici has drawn attention to the importance of the voice of the customer in improving the customer experience. 96% of companies have implemented some means of VoC measurement to improve business performance. 95% of those revealed that these initiatives are breaking even from a financial investment perspective or have generated a measureable return on investment. The core focus for the majority of users is on gathering the right kinds of data, performing the right kinds of analysis, and ensuring the benefits are felt across the organisation.

Ownership of a voice of the customer analytics programme varies widely between organisations. Around a quarter of companies assign the function to the marketing department, with many having dedicated customer experience departments, or an appointed team of leaders with functions from across the business. Interestingly, the research revealed that the ability to interpret and act upon customer data as quickly as possible is crucial. With changing mindsets and communication platforms, and an increasingly competitive landscape, companies need to keep on top of innovative ways to foster a truly customer-centric culture, to help drive improvements in business performance. You can read more on the research here.

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Verint Announces South African Personnel Appointments; Introduces Region Reseller

Company Appoints Industry Veterans Craig Butler and Charlene Pienaar to Spearhead SA Expansion, Bringing Enterprise Intelligence Solutions to SA Market  – Jasco Enterprise Named New SA Reseller

Verint® Systems Inc. (NASDAQ: VRNT) today announced appointments associated with its expansion into Africa, where operations will be led by Craig Butler, a 20-year veteran of the South African communications industry. In his role, Butler will spearhead all sales and partner development programmes as Verint continues to drive its award-winning suite of enterprise workforce optimisation (WFO) and voice of the customer solutions across contact centre, branch and back-office operations. Read more

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Encouraging Positive Social Media Feedback

We all know that negative customer feedback through social media has the potential to damage a brand’s reputation. That’s why it’s important for companies to listen to what their customers are saying, and to tackle issues before they blow up in to the kind of viral outbreak that can make even a satisfied customer question their loyalty to a particular brand.

But what should we be considering when it comes to capturing nurturing and maximising positive feedback through social media?  Perhaps because positive feedback is a lot less likely to go viral, it’s usually the case that more time and effort is spent reacting to and defending against negative feedback than soliciting positive – but that doesn’t mean it’s not useful. Social media makes it easier than ever before for customers to have a voice and for brands to cultivate brand advocates.

So how does one go about doing that? Well, as with all customer service, the golden rule is: listen to your customers. That doesn’t just mean listening on social media, but across all channels of customer contact. Many companies treat social media in isolation, but it must be seen in the context of all customer feedback. After all, it’s hard to get much background into 140 characters, and social media is notoriously disinhibiting – it’s much easier to be angry on Facebook than on the phone.

However, it’s now completely mainstream to also voice positive sentiment about a company online, and once you’re tuned in to what you customers are saying, and you’re providing a customer-centric service, then the positive comments will be in the majority. And a steady drip feed of positive customer feedback in a public forum can have as a big a positive impact as a derogatory viral meme can have a negative impact.

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The changing dimensions of customer service

This week, analyst house Ovum released a report on the recent timeline changes to Facebook business pages and how one feature will change how customers interact with brands on Facebook. Customers can now send businesses private messages – enabling them to share confidential information and ask personalised support queries, outside of the public domain.

To handle increased demand, it’s likely that businesses will need to invest in staff, tools and training to better manage social communities. There will be an increased consumer expectation for an efficient and appropriate response to support queries and it’s probable there will be a rise in the level of traffic to the Facebook page that will need to be managed and dealt with. This opens up broader avenues for better understanding the voice of the customer, but with the challenge of additional avenues to monitor, manage and analyse. If managed effectively it will enable agents dealing with requests to have all the necessary information in front of them to be able to resolve issues, no matter what the channel.

Further research from Experian echoes this changing service sentiment and reveals that 84% of customers would no longer buy from a brand that didn’t take into account their preferences and purchase history. Brands need to ensure a holistic customer view, so agents can speak informally with the customer to ultimately deliver a suitable solution and first class customer service.

Customer insight does not have to be complicated and technology such as Voice of the Customer Analytics (VoCA) supports businesses to harness the valuable insights that its customers willingly disclose every day. Insight can not only aid effective resolution, it can deliver deeper analysis that can be fed into every element of a business’ service strategy and operations to improve communications and processes.

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5 reasons to look at optimisation of the workforce across your enterprise

1. You do not know how much time is spent productively

Today you likely measure input, output and whether the work is completed within the service deadline. The missing link is the effort, measuring how much time is spend on each work item and how much time is spent non-productively and idle. Without that information it is not possible to effectively establish the available and required capacity.

2. The Back-Office is under pressure to significantly reduce operating expenditure.

We are all under pressure to reduce budgets and do more with less, but over the last few years that pressure has increased. In the absence of insight into productivity, targets have increased without understanding what level of absorption is attainable. Visibility and control need to be increased for sustainable changes in productivity to create the capacity necessary to absorb additional work.

3.  15% to 20% of work is not handled within the service deadlines communicated to customers.

With limited visibility on employee effort and case progression the primary lever for managing service deadline is capacity. The use of spreadsheets for forecasting work and planning resources exacerbates the challenges around controlling capacity and managing risk. Instead many organisations manage issues and need overtime as part of BAU to stay within internal (and external) guidelines.

4. Up to 50% of customer complaints are directly related to back-office performance.

Complaints related to the back-office like missing service deadlines or broken processes have a number of avoidable side-effects:

  • Increase of the contact ratio in the front office, 15%-20% of total workload is related to handling errors in the back office
  • Rework in the back office.
  • Customer satisfaction is impacted by delay in work completion

5. Every month that you do not act, 1%-2.5% of your annual OpEx budget is wasted

With hidden capacity in idle and non-productive time you are losing at least 5% of your capacity every month. In some cases more than 15% hidden capacity can be identified within weeks. Increased forecasting and scheduling accuracy enables the organisation to make more effective use of resources and balance the workload across teams, locations and business units.

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As the big 6 get competitive, customer service will set them apart

With news this week that energy firms are being forced to revisit their tariffs, it’s likely that some of the world’s largest call centres are about to become even busier. Reported on the BBC this week, Ministers have expressed that energy firms must communicate the most reasonable tariffs on offer to their customers once a year, a move ministers claim could save households up to £100 a year. Energy giants including British Gas, E.On, NPower, Scottish and Southern Energy, EDF and Scottish Power are set to face an influx of calls from curious customers, eager to realise their best tariff.  They key differentiator between the big 6 at these times will be customer service. Read more

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Listen up. Managed properly, big data can offer invaluable insight.

Big data is fast becoming one of today’s most talked-about technology trends. Marketers are one of the professional groups who stand to gain most from these new-found capabilities to analyse data that a few years ago would have been too complex to capture and store, never mind make sense of. Behind the hype lies a golden opportunity for marketers to add a new arrow to their quiver – and help their organisation get ahead of the competition. Cutting through all the hoopla can be a challenge, so it’s important to understand just what big data can achieve, what data is most useful, and how to go about using it. Read more

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Tip 5 for achieving PCI Compliance

Take work-at-home agents into consideration.
Remote workers, including contact centre agents, may have special requirements as related to PCI DSS. If you have work-at-home employees who have exposure to payment card information, careful security screening and processes are in order. Two-factor authentication (such as hardware “tokens”) is necessary to help ensure the approved employee is the person logging in and accessing secure information. Some companies are even instituting voice analysis technology to help ensure the person on the phone is the authorized employee. Regardless, strict security policies, training and frequent audits are a must. Keeping remote agents on a separate segment of the company network by a firewall is an additional way to limit security and data breaches. Also, keep in mind that quality monitoring can serve as an effective tool to help ensure staff follow PCI compliance processes.

PCI DSS can present a challenge for organizations that need to comply. However, most data security experts consider these steps as the minimum that every company dealing with personal consumer information should be considering and/or employing in their operations. Your customers will appreciate it, and, in the long run, your company’s reputation may depend on it - PCI compliance requirement or not.

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